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By-Laws

Washington State University Academic Advising Association

Adopted December 4, 2007

Amended September 21, 2011

Article I: Name
The name of this association shall be the Washington State University Academic Advising Association.  The official acronym of this association shall be WSU ACADA.

Article II: Mission
The Washington State University Academic Advising Association (WSU ACADA) is the primary organized group of professional and faculty advisors and student support personnel at Washington State University. The primary goals of the association are:

  • To increase advising effectiveness at Washington State University by strengthening communication on academic advising issues within the academic community and among professional advisors.
  • To aid in the development of a greater understanding of the role of advising in student learning and to strengthen University-wide recognition of the significance of academic advising in the recruitment, retention and academic success of Washington State University students.
  • To develop and promote multicultural awareness and competencies for advisors and other student support professionals.
  • To develop relationships with external academic professionals
  • To advocate for high quality academic advising services for students and aid in the implementation of an advising assessment process to ensure continuous improvement.
  • To provide a network of advisors and other student affairs professionals that fosters a collaborative environment to ensure student success.
  • To provide opportunities for professional development to academic advisors and the student support personnel throughout the WSU campuses.
  • To establish an Advisor Certification Program for Washington State University.
  • To recognize outstanding advisors by developing Outstanding Advisor Awards.

Article III: Association with the National Academic Advising Association
It is the intent of the organization to become an allied member of the National Academic Advising Association (NACADA) and support the goals and programs of NACADA.[/toggle]

Article IV: Definition of Academic Advising
Academic advising is an educational relationship where students and advisors are partners in planning academic, personal, and career goals. It fosters intellectual and personal development toward academic success and self-directed life-long learning.[/toggle]

Article V: Membership

Sec. 1. Equal Opportunity

Membership in WSU ACADA and opportunities for leadership shall be open to all individuals. There shall be no discrimination for reasons of race, religion, age, gender identity/expression, sexual orientation, national origin, veteran status, or disability.

Sec. 2. Types of Membership

A. Regular

1. Eligibility

Regular memberships shall be open to academic advisors, student support personnel, faculty advisors, administrators, counselors, and other members of the Washington State University community whose interests are in the area of advising and student services. (3/3/10)

2. Procedure

An individual may become a member in good standing by applying for membership and paying dues, and all regular members shall retain good standing upon timely annual payment of dues, as stipulated in Section 3 of this Article.

3. Rights

All regular members in good standing shall be eligible to vote, hold office, attend meetings, and participate in professional activities of WSU ACADA.

B. Other Membership Types

1. Graduate Students

Graduate students at the University who are in good academic standing can apply for student membership. They will enjoy all the rights and privileges of membership, except they may not vote, hold office, nor pay dues. Graduate students are not eligible for certification. (Graduate student certification is available through NACADA at http://www.nacada.ksu.edu/GraduateCertificate/index.htm).

2. Undergraduate Students

Undergraduate students at the University who are in good academic standing can apply for student membership. They will enjoy all the rights and privileges of membership, except they may not vote, hold office, nor pay dues. Undergraduate students are not eligible for certification.

Sec. 3 Dues

A. Membership dues shall be altered by the Executive Committee with recommendations from the membership and approval by the voting membership.

B. Membership dues are payable upon joining WSU ACADA.

C. Annual membership dues shall be $20 and due October 1st. (3/3/10)

Article VI: Meetings of the Membership

Sec. 1.

The Bi-Annual Meeting of WSU ACADA shall be held once each fall and spring semester at a date determined by the Executive Committee.

Sec. 2.

Regular meeting times will be established by the Executive Committee and meetings will be made available system-wide. Special meetings may be called, when necessary, by ten voting members of the Association with ten days notice to the Executive Committee.

Sec. 3.

A quorum of the membership shall consist of twenty percent of the membership.

Members may vote by proxy.

Sec. 4.

The proceedings at meetings shall be governed by parliamentary procedures.

Article VII: Officers

Sec. 1. Composition and Tenure

A. The officers of WSU ACADA shall consist of the following Executive Committee positions: President, Vice President, Immediate Past President, Secretary, Treasurer, Faculty Representative and a Professional Representative.

B. Each officer shall serve for a term of two years. Terms begin June 1. (2/11/09)

Sec. 2. Selection

A. The slate of officers shall be presented at the Spring Meeting. (3/3/10)

B. The vice president shall assume the role of president at the end of two years as vice president.

C. Eligible members interested in holding a position on the Executive Committee may submit candidate form to the Nominations Committee a week prior to the Spring Meeting. If nominated, members will be asked to complete the candidate form. (3/3/10)

D. The Nominations Committee will pass the nomination forms onto the Elections Committee who will issue electronic ballots to members in good standing immediately following the spring meeting. (3/3/10)

E. The Elections Committee will be responsible for announcing nominees receiving the majority of the votes. (3/3/10)

Sec. 3. Duties and Responsibilities – Voting Members

A. President
The president shall preside at all Association and Executive Committee meetings. The president is responsible for overseeing all of the Association’s activities. The president may call special meetings of the Executive Committee and serves as an ex officio member of all standing and ad hoc committees. The president may appoint ad hoc committees as needed. The outgoing president will serve as an ex-officio member of the Executive Committee and be available for consultation upon request.

B. Immediate Past President

The immediate past president shall serve on the executive committee for two years. (2/11/09)

C. Vice President

The vice president shall perform the duties and responsibilities of the president in his or her absence and when so acting shall exercise the powers of the president. The vice president shall assume the role of president at the end of two years as vice president. The vice president shall also perform the duties of WSU ACADA historian.

D. Secretary

The secretary shall keep records of all meetings of the Association and the Executive Committee and shall give notice of special meetings to all members. The secretary shall also maintain the WSU ACADA listserv and SharePoint site. Archived records of the association shall be stored in the Center for Advising and Career Development at Lighty 180.

E. Treasurer

The treasurer shall have custody of all Association funds and shall maintain such deposits in a federally insured depository institution approved by the Executive Committee. The Treasurer shall also maintain a register accounting for all receipts and disbursements. The treasurer shall present the books to the executive committee for audit on an annual basis. The fiscal year will be from July 1 – June 30. The treasurer will also serve as membership coordinator.

F. Faculty Representative on Executive Committee

The faculty representative will present the interests of faculty, provide assistance with the professional advising workshop series, and guide programming to address faculty advisor needs.

G. Professional Representative on Executive Committee

The professional representative will present the interests of professional advisors, provide assistance with the professional advising workshop series, and guide programming to address professional staff advisor needs.

Sec. 4. Removal

Officers may be removed for cause by majority vote of the association.

Sec. 5. Interim Officers

In the event of a vacancy, the Executive Committee shall appoint a replacement to serve until the next Spring Meeting.

Article VIII: Executive Committee

Sec. 1. Composition and Tenure

A. The Executive Committee shall be comprised of the President, Vice President, Secretary, Treasurer, Faculty Representative, Professional Representative, and Ex-Officio members.

B. Ex-Officio members shall be non-voting members acting as liaison between WSU ACADA and various interest groups across campus.

1. Academic Advising and Reinstatement Subcommittee Representative

2. Director, CACD or Assistant Director of Advising, CACD

3. Standing Committee Chairs

4. Urban Campus Representatives

Sec. 2. Tenure

The Executive Committee shall reconvene each year at the first regularly scheduled meeting of the Executive Committee. No individual shall serve for more than two consecutive terms in the positions of Secretary, Treasurer, Faculty Representative, or Professional Representative. No member may hold more than one seat on the Executive Committee at one time. (2/11/09)

A. The Executive Committee shall have full authority over the affairs of WSU ACADA between its meetings, shall represent WSU ACADA to the University, shall make recommendations to the Association, shall perform duties as stated in the by-laws, and shall act as directed by the Association.

B. Specific Powers and Responsibilities

1. The Executive Committee shall be responsible for meetings of the Association.

2. The Executive Committee shall supervise the activities of the Standing Committees.

3. The Executive Committee shall prepare and submit an annual budget for approval by the membership at the Spring Meeting.

4. The Executive Committee shall prepare and submit an annual report at the Spring Meeting.

5. The Executive Committee has the right to change the amount of membership dues, subject to approval by the membership.

6. The Executive Committee must approve all contracts and/or other agreements obligating the organization.

7. The Executive Committee may authorize expenditures not included in the annual budget, up to $500 per fiscal year, without prior approval of the membership, and may authorize exceptions to budgeted expenditures as necessary to fulfill association goals.

8. The Executive Committee shall be responsible for nominating the annual WSU ACADA Outstanding Advisor of the Year award recipients for the national advising award through NACADA.

Article IX: Standing Committees

Sec. 1. Membership (3/3/10)

A. Membership in Standing Committees shall be open to all WSU ACADA members in good standing.

B. Members may join a standing committee by voicing their interest to the chair of the committee, or to any member of the Executive Committee.

C. Standing committee members may remain as long as they are a member in good standing of WSU ACADA, or until they resign from the committee.

Sec. 2. Chairpersons

A. The chairpersons of the standing committees shall be elected from among the membership a spring meeting of each committee. (3/3/10)

B. Each committee shall review annually and decide to continue with the current chair, or elect a new chair. Each committee shall establish when this review should take place. (9/21/11)

C. No member may hold more than one chair position at one time. (9/21/2011)

D. If a standing committee does not have a chair by the second meeting of the Executive Committee after the Spring Meeting, the Executive Committee shall appoint a chair, length of term to be determined by Executive Committee.

E. Removal, replacement, or selection of the Chair is at the discretion of the Executive Committee. (9/21/2011)

Sec. 3. Duties

A. Each standing committee shall prepare an annual budget to be submitted to the Executive Committee 1 month prior to the Spring Meeting.

B. Each standing committee shall prepare an annual report to be submitted to the Executive Committee 2 weeks prior to the Spring Meeting.

C. Each standing committee will be responsible for fulfilling the purposes of the committee.

Article X: Amendments to By-Laws

Sec. 1.
Any member(s) in good standing may submit a proposed amendment to these By-Laws to a member of the Executive Committee. It must be in writing and be signed by five members of WSU ACADA.

Sec. 2.
Upon affirmative vote of a majority of the Executive Committee, the proposed amendment shall be submitted to the membership for a vote.

Sec. 3.
The By-Laws shall be amended by an affirmative vote of two-thirds of a quorum of the membership, either by mail or at a meeting of the Association.

Article XI: Dissolution

Upon dissolution of this Association, the Executive Committee shall provide the payment of all debts and claims against the Association, and for the transfer of all remaining funds and property to Washington State University.